Privacy Policy

Privacy Policy

Effective Date: May 1, 2025
Last Updated: May 1, 2025


1. Scope & Applicability

This Privacy Policy applies to all clients, partners, and visitors of FPconsultinc, including individuals in the European Union (EU), Canada, and the United States. By accessing our website or engaging our services, you consent to the collection, use, and disclosure of your personal information as described in this policy.


2. Information We Collect

We only collect personal data necessary to provide consulting services and manage business operations.

Categories of Information:

  • Identifiers: Full name, email address, phone number (optional), organization name.

  • Service Data: Project details, service inquiries.

  • Technical Data: Cookies (with consent), anonymized IP addresses, browser metadata.

Sensitive Data:
We do not collect sensitive personal data (e.g., health, biometric, racial) unless explicitly required and with your consent (e.g., NIH-funded research).


3. Legal Basis for Processing (GDPR Compliance)

Where applicable under the General Data Protection Regulation (GDPR), we rely on the following lawful bases:

  • Contract: To deliver requested services.

  • Consent: For marketing emails and non-essential cookies (EU users can withdraw at any time).

  • Legitimate Interests: Service improvement, fraud prevention.

  • Legal Obligation: Compliance with tax, audit, or regulatory requirements.


4. How We Use Your Data

PurposeLegal Basis
Deliver consulting servicesContract
Respond to client inquiriesLegitimate Interest
Maintain compliance recordsLegal Obligation
Send marketing communicationsConsent (opt-in)

5. Data Sharing & Third Parties

We do not sell your data. We may share personal data with:

  • Service Providers: Hosting, analytics, and email services (e.g., AWS, with encryption).

  • Legal Authorities: As required by applicable law or court order.

  • EU Users: Data transfers outside the EU are protected under Standard Contractual Clauses (SCCs) or adequacy decisions where available.


6. Your Rights

All Users:

  • Access, correct, or delete your data.

  • Withdraw consent at any time.

  • Opt out of marketing communications.

EU/EEA Users (GDPR):

  • Right to data portability in machine-readable format.

  • Right to object to or restrict processing.

  • Right to lodge a complaint with a Data Protection Authority (e.g., Irish DPC).

California Residents (CCPA/CPRA):

  • Request access to categories and specific data collected.

  • Request deletion or correction of data.

  • No discrimination for exercising privacy rights.


7. Data Retention

  • Active clients: Retained for up to 5 years after final engagement.

  • Inquiries only: Deleted after 2 years of inactivity.

  • EU/California users: May request shorter retention or early deletion.


8. Cookies & Tracking Technologies

We use cookies to enhance your website experience.

  • Essential Cookies: Required for site functionality.

  • Analytics Cookies: Google Analytics (with anonymized IPs and consent for EU users).

You can manage your cookie preferences via Cookie Settings.


9. International Data Transfers

Data may be transferred to and processed in Canada or the United States.

For EU users:

  • We implement SCCs, encryption, and access controls to ensure compliance with GDPR.

For questions about data transfers, contact: dpo@fpconsultinc.ca


10. Security Measures

We implement organizational and technical safeguards to protect your data:

  • Encryption: AES-256 where applicable

  • Infrastructure: Firewalls, secure hosting

  • Access Control: Role-based permissions and staff training

  • Breach Notification: We will notify affected users and regulators within 72 hours as required under GDPR.


11. Children’s Privacy

FPconsultinc does not knowingly collect or store information from children:

  • Under 16 years old (EU/EEA)

  • Under 13 years old (Canada/US)


12. Updates & Contact Information

We may revise this Privacy Policy to reflect legal or operational changes. Updates will be posted on this page with a new “Last Updated” date.

Contact Information:

  • Visit our contact us page

By using our site or services, you acknowledge and agree to the terms outlined in this Privacy Policy.